Creating Custom Role

Create a custom role, assign required privileges (role), assign the role to a user, and synchronize roles in Oracle HCM.

Why use a Custom Role

You can assign required privileges in one of the following ways:

  • Assign privileges (role) directly to each user, or
  • Create a custom role, add the required privileges, and assign the custom role to users (recommended).

Using a custom role is recommended because:

  • You can manage privileges in one place.
  • You do not need to update each user individually.
  • Any changes to the role are automatically applied to all users assigned to it.

Create Custom Role

  1. Visit and sign in to your Oracle Cloud HCM Application.
    Note: You must have the Application Implementation Consultant Role to configure the RChilli integration. Contact Oracle admin for more details.


  2. Click on the three lines on the left-hand side top corner.

  3. Navigate to Tools > Security Console.

  4. On the Roles page, click Create Role.

  5. In the Basic Information section, enter the following details and click Next.

    • Role Name
    • Role Code
    • Role Category
    • Select Enable Permission Groups and make sure the checkbox is selected.
    • Description

  6. On the Function Security Policies page, click Add Function Security Policy.

  7. In the pop-up window, search for and add any one of the following privileges (roles):
    • ORA_IRC_ACCESS_RECRUITING_ACTIVITY_CENTER_DUTY
    • ORA_IRC_REST_SERVICE_ACCESS_JOB_REQUISITIONS)
    Note: You can add more privileges (roles) as needed.


  8. Once the necessary privileges (roles) are added, click Next.

  9. For the Permission group, click Next to continue (no action required).

  10. On the Data Security Policies page, click Create Data Security Policy.

  11. In the pop-up window, do the following and click OK.
    • Policy Name: Enter Job Application
    • Data Resource: Search and add Job Application
    • Action: Select View and Update Candidate Job Application options

  12. Once Data Security Policies completed, click Next to proceed through the remaining steps and go to the last step Summary (see below step).

  13. Review the details on the Summary page and click Save and Close.

Add the Custom Role to a User

  1. Go to Users menu, search for the required user and click the user name to open the profile.

  2. Click Add Role.

  3. In the pop-up window, search for the custom role you created earlier, select the role, and click Add Role Membership.

  4. Select the Assignable check-box for the role and click Save and Close.

Synchronize roles and users

After assigning the role, you must synchronize it before it becomes active.

  1. Navigate to: Profile → Setup and Maintenance.

  2. Click on the Run User and Roles Synchronization Process.

  3. Click Submit. The process is added to the synchronization queue, and your request position is displayed.